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FAX INSTRUCTIONS
So that your fax does not get ignored, It is important
that you compose the first paragraph in your own words
with the provided fax text template.
By doing so your fax letter has much more effectiveness than just putting
your name and address, as form letters have a tendency to be ignored in
comparison to a personally worded letter expressing your feelings on the
Disclosure Project issue.
All of your composed text will be saved for your next fax to send so
you won't need to retype your text.
Suggested use is to send 4 faxes:
- Your Representative
- Your 1st State Senator
- Your 2nd State Senator
- President Obama
Sending your fax to other representatives which you are not a constituent
is ineffective.
When you receive a reply
In the fax letter we are offering to provide to the representatives
documents to brief them to the reality of this subject. If
you receive a response from them please fax it to us at 877-922-7384 (within USA) or 501-325-8328
and we will remove all your contact information except your name and post
it on the web site in the responses
section for all to read, and send them some briefing materials (like the 2 hour witness DVD) if they have
requested more information.
Tips on writing
- With little effort a nicely formatted personalized fax letter will
be created
- Make sure the button is selected next to the drop down list name you
have selected to fax.
- The program will automatically insert the Dear Senator's Name etc.
as well as your name and address
- It is highly recommended to personalize the fax by adding your words
to the first paragraph.
- Your purpose for writing should be stated in the first paragraph of
the letter.
- Refrain from using ALL CAPITAL LETTERS so the automatic inserts will
match the rest of the letter
- The program will remember your personal information saving re-entering
for each fax.
- Be courteous, to the point, and include key information, using examples
to support your position.
- Include brief personal information about yourself, i.e. age, occupation.
- Be emphatic about your concern and complimentary about his/her leadership.
Follow-up
Write a similar, but not identical, letter a week later, urging action.
Several days later follow that with a phone call to the "Chief of Staff"
politely requesting the status of their investigation into your issue. If
you are then referred to a staff member, make friends with him/her. If further
communication is indicated, always refer to that staff member "so it doesn't
get overlooked". Thereafter, a letter to the Chief of Staff complimenting
the junior staffer wouldn't hurt. For reference you can find their phone
numbers Here.
Faxes versus Letters
It has been found that Personally hand written letters have more weight
than faxes, but a fax is a good compliment with a letter. If you find
you will never have the time to send a personalized letter or even use
the sample letter form, at least your voice will be heard with a fax.
If you personalize the fax by adding your own words by creating a first
paragraph on the fax form, it will receive greater attention than just
sending the default letter text.
About the online Fax service
This service has been provided as an aid in easily contacting your representatives
regarding the Disclosure Project. To help assure responsible use of the
system, all data is archived and individual user's IP addresses are logged
and tracked. All information is kept strictly confidential for the use
of the Disclosure Project only and is never disclosed to anyone.
If you have any problems, please send an email to
info@disclosureproject.org
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